Core product
The register and buy desk made for Morgans, junk silver, scrap gold, and show tables — not a grocery POS with a coin sticker on it. Buy, stock, label, and sell from one system that knows bullion and numismatics.
Your SpotPro home dashboard is the morning checklist: today's sales and buys, metal charts, action items (pending web orders, low stock), upcoming coin shows, and shortcuts to every POS tool — all included with your subscription.
NumisNexus is the main purchase tool at the counter or show table: live spots, one-click presets for junk silver, bullion, scrap gold, proof sets, and graded coins, plus Greysheet hints on collectibles. Pick a shop or show venue when you finalize so each buy is tagged by location. Push lines into inventory in one flow — and print customer purchase receipts, estimates for the table, plus an internal store copy. An optional thumbprint box can print on that shop copy only. It stays off until you turn it on.
At Sales Checkout, scan barcodes or search inventory, apply discounts, record payment (cash, card, debit, check, or Zelle), and print receipts. Card and Debit can each have their own fee, and both stay at 0 until you set a percent. Live spot chips and a scanner-friendly search bar sit on the same screen. Checkout records the person already signed in. A PIN on each sale, and a PIN to open the register, stay off until you turn them on. Optional nearest 10¢ rounding changes only the amount due, and it stays off until you turn it on. Website pickups and Zelle confirms finish at the same counter without opening a second app.
Searchable catalog entry means you are not typing full titles from scratch: on New Inventory Item, search 50,000+ Greysheet-linked lines (U.S. coins, U.S. paper money including deep obsolete/colonial trees, Canada, Mexico, UK, Australia, and more), pick a match, and fields pre-fill. 160,000+ search aliases help informal typing still hit. Inventory Quick Add is the bulk shelf shortcut: mint sets, proof singles, ASE, commemoratives, and more by product line — often hours of listing work compressed into minutes, with photos, descriptions, categories, pricing, and SP barcodes included.
The same stock list feeds ExtraCoins (your web store), Coin Dealer X wholesale, and CDX Auction. Paid wholesale and web sales can show alongside floor sales in transactions and reports. Dark mode and Español (México) are built into the member dashboard for long shifts and bilingual crews.
What this part of SpotPro is for — in plain English.
Buy from walk-ins and show tables with live metal prices and purchase presets
Sell with barcodes, staff PINs, discounts, and clear receipts. Optional card fee and debit fee stay at 0 until you set each percent
Price Check: scan a shop tag for your live sell price. Staff Quick Cart for the floor → load into checkout
One inventory list for case, website, wholesale, and auction
Shop vs show venues so bourse weekend reports stay clean
Greysheet guide values at the desk — your buy/sell on top of the guide
50,000+ searchable catalog lines for fast entry (search, pick, pre-fill)
Labels, mass reprint, Quick Add catalog runs, spreadsheet import
Transactions, POS reports, and P&L including multi-channel sales
Optional and included: nearest 10¢ on the amount due, a thumbprint box on the shop buy copy, and a Today’s buys sheet you print or download yourself
These are the daily surfaces — not optional modules you bolt on later. Tap a card to jump to that feature’s section on this page.
Today's sales and buys, inventory shortcuts, live spots, and counter links in one place.
See detailsPresets, Greysheet hints, venue tags, receipts, estimates, and store copies on every buy. Optional thumb box on the shop copy.
See detailsSeveral phones on one purchase code for estates and busy show tables.
See detailsScan, search, pay, print. Optional nearest 10¢. Web pickup and Zelle confirm without leaving the register.
See detailsScan a shop tag for your live sell price. Phone camera or type the barcode. Lookup only — no cart.
See detailsStaff phone scans a running list and total, then loads into Sales Checkout.
See detailsAdd, edit, filter, and track bullion, coins, and junk with media, cost, and sell price.
See details50,000+ searchable Greysheet-linked lines — type year/name, pick, pre-fill.
See detailsOptional PCGS/NGC cert # and grade. Listing photos of the slab are enough — scan reads the number.
See detailsBulk-add catalog lines by Greysheet product line in minutes.
See detailsPhotograph it. Identify it. Price it. Describe it. Crop it. Add it to inventory. Not just identification.
See detailsGuide values by year, mint, grade — item does not need to be in inventory.
See detailsCustom designs, bulk sheets, mass reprint, Quick Add labels, and PDF preview.
See details4-digit PIN lock, switch user, sales attributed to the right person.
See detailsSales, buys, margins, staff — including web and wholesale when paid. Today’s buys is a separate sheet.
See detailsBookkeeper CSVs: sales journal, COGS, purchases — for Excel or QuickBooks import.
See detailsReal screens from a live shop account — not mockups.
Each tool below is its own job. Deep-link from the features index — these are not the same blurb repeated.
The home dashboard is the morning checklist after login: today’s sales and buys, metal charts, action items (pending web orders, low stock), upcoming coin shows, and shortcuts into every counter tool. It is included with the subscription — not a separate “dashboard product.”
Open NumisNexus when someone walks in with junk silver, an estate box, or a stack of slabs. Use purchase presets (American Silver Eagles, 90% junk, scrap gold jewelry, graded coins, proof sets, and more), set qty, and watch the total. Live spots keep bullion honest. Greysheet hints show on collectibles when your keys are connected.
Mark the buy as shop or coin show so reporting stays honest after a bourse weekend. Finalize prints a customer receipt, optional estimate if they want to think about it, and a store copy for your file. Lines can push into inventory in the same flow so you are not retyping later.
Estates and busy show tables often need more than one person counting metal. Team buys put several phones on one purchase code: a shared cart, lines from each staffer, one finalize when the seller is ready. No retyping three people’s sticky notes into one ticket.
This is a multi-device buy workflow — not Sales Checkout and not Staff Quick Cart (those are sell-side tools).
Proof, mint, and prestige sets by year range without building every line by hand. Price with Greysheet context when keys are connected, edit offers, and add multi-qty in one pass — then finish in NumisNexus like any other buy.
Save a quote when the customer needs time. Bring it back later and refresh with today’s spot or guide values so you are not re-entering lines from a napkin. Useful at the show table and for walk-in “let me think.”
Finish a buy, review it, then stock into inventory — including group/album breaks when you open a set. Titles, cost, and barcodes land ready for checkout and labels so buy-to-case is one flow.
On finalize, print a customer purchase receipt, an estimate/quote for the table when they are not ready, and an internal store copy with line items, totals, and a barcode so you can track what was in each buy for your file.
Optional, and off until you turn it on in Point of Sale Config: Thumbprint box on the shop buy copy. The shop copy gets an empty box for the seller’s right thumb. Ink it on the paper. The customer receipt does not change. The phone does not take the print. This is not a filing and not legal advice.
Scan a barcode or type a search, set quantity, override price when you mean to, and add to the cart. Take cash, Card, Debit, check, or Zelle and print the receipt. The venue badge (in-store vs show) switches with a click so weekend tables do not pollute shop reports.
Card and Debit are separate buttons. Each one can have its own fee under Point of Sale Config → Checkout and receipts. Card fee (%) is only for Card, and it is the same percent as the credit column on the price screen. Debit fee (%) is only for Debit, and it does not change the price screen. Both stay at 0 until you type a percent. The highest is 10. Cash, check, and Zelle are not charged. The fee is a percent of the amount due, on its own line, and it is not taxed. Coin prices stay the same. SpotPro does not charge the card. You still run it on your own terminal.
When a coin is on this ticket — even before Complete Sale — it is not for sale on ExtraCoins, eBay, Coin Dealer X, CDX Auction, or connected Shopify, Square, Woo, or BigCommerce. Shoppers see it out of stock. Take the line off and those listings come back. Complete the sale and they stay sold. Help: Last piece on the register.
Web pickup sits on the same screen: look up an ExtraCoins order, confirm Zelle when the customer is standing there, or mark picked up. Optional wholesale discount toggles from POS Config when you sell to another dealer at the counter.
Optional, and off until you turn it on: Round the amount due to the nearest 10¢ (Point of Sale Config → Checkout & receipts). The amount the customer pays rounds to the nearest 10 cents. Under 5 cents goes down. 5 cents and up goes up. Item prices stay the same. The tax line stays the calculated tax. The few cents print as “Nearest 10¢”. Buy offers are not changed.
Scan a shop tag for your live sell price — phone camera, tablet, or type the barcode. Lookup only: no cart, no payment, no way for a shopper to ring themselves out. Staff can add a missing slab cert on the same screen. Customers can use a printed QR sign; they never see the staff tools. Different tool from Sales Checkout on purpose.
Staff phone tool: scan several stock items on the floor, see a running total, then send the list into Sales Checkout. Staff-only QR — not for customers. Complements Price Check (customer lookup) and Checkout (payment).
Sales Checkout has one Retail / Wholesale control. Point of Sale Config picks the rule. Off the shelf price takes a percent off the price already on the coin. Over what you paid is the purchase cost plus a percent. 10% over a $100 cost is $110. Only the rule you pick runs. A coin with no cost stays at the shelf price. Shops stay on the shelf rule until they change it. Staff Quick Cart on that same sign-in uses the same lock. This is not Coin Dealer X.
One list of what you own: photos, qty, cost, sell price, media. Send a stock item to ExtraCoins, Coin Dealer X, or CDX Auction from the same card. Qty remains the source of truth across channels.
Other platforms sometimes claim a “bigger catalog.” For U.S. coin shop entry, SpotPro already keeps a Greysheet-linked searchable catalog of 50,000+ lines — U.S. coins, U.S. paper money (including deep obsolete and colonial trees), Canada, Mexico, UK, Australia, and more — with 160,000+ search aliases so informal typing still hits.
On New Inventory Item, type a year, name, or GSID, pick a match, and SpotPro pre-fills identity fields. You are not retyping a full title for every Morgan, cent, or small-size note. After the match, choose grade when you need guide pricing — grades are not counted as separate catalog rows. One-off supplies and non-catalog items can still be typed manually. World coverage is selective (popular foreign), not every country on earth. Live guide values still use Greysheet keys after the trial; the searchable structure for entry is local.
Goldbacks are gold bullion — 24k gold in a polymer note — not paper money. On New Inventory Item choose type Goldbacks (not Notes). A 1 Goldback holds 1/1000 oz of gold; a 5 is 1/200 oz; a 50 is 1/20 oz.
Sell tracks live gold (content × gold spot plus your premium) on the counter, ExtraCoins, eBay, CDX Auction, CoinDealerX wholesale, and connected storefronts.
Not just identification. SpotPro builds the inventory record for you. Photograph a coin or a United States note in the app. SpotPro identifies it, shows your shop buy and sell and sold comps, writes the description, crops listing photos, and saves it to inventory — usually in less than a minute. Gold and silver follow live metal. A collector ID app stops at a name plus a generic number.
On a PCGS slab, SpotPro reads the cert number and checks it with PCGS. If that number is not in their files, or if PCGS has a different coin on that cert, Coin lookup and Use AI both say so before you pay or stock.
Moving into SpotPro — or restocking catalog shelves — should not mean typing every mint set and proof single by hand. Quick Add pulls Greysheet catalog rows by product line: U.S. Mint Sets, clad and silver proof sets, ATB proof singles, ASE, commemoratives, and more.
Pick a year range, preview sell prices, set qty on checked rows, and commit the whole run. Each SKU gets a consistent title, SP barcode, and description ready for checkout and labels. One-off slabs and estates still use New Inventory Item with catalog search; Quick Add is for the multi-year product lines that used to eat a weekend.
Bring stock from CSV exports (eBay, Shopify, Square, and generic files) so migration is not retyping every SKU. Clean the sheet, map columns, import, then fix edge cases in Current Inventory.
Design labels, print tag sheets, mass reprint, bulk/bullion scan sheets, and set/catalog codes for the register. SP barcodes land from Quick Add and inventory so Checkout and Price Check stay scanner-friendly.
Reusable spot-plus-premium templates so linked bullion stays consistent when metal moves. Edit the template once; inventory that uses it follows instead of hand-editing every ASE line.
Sales, buys, margins, cash flow, and staff reports — including web and wholesale when marked paid — so multi-channel revenue is not a patchwork of spreadsheets.
The Accounting / QB tab is the bookkeeper pack: line-level CSVs for sales journal (with COGS and gross profit), COGS detail, purchase sessions, and purchase lines. UTF-8 Excel-friendly headers for accountant tools and QuickBooks spreadsheet import — not a live QuickBooks Online sync.
Today’s buys is a different page: Reports → Today’s buys, and a link on Transactions. Print that day’s buys or download a CSV. SpotPro does not send the file to the sheriff or to Finder. You hand the sheet over or upload it yourself. It is not a finished filing and not the Accounting pack.
Open Reports → Accounting / QB (or search Go to for “QuickBooks”). Pick a range such as Last 30 days, then download the four bookkeeper files: sales journal, COGS detail, purchases, and purchase lines. Built for accountants and spreadsheet import into QuickBooks — not a live QBO connection.
Connect your own Greysheet Dealer+ or Pro API keys once in POS Config. Guide values (Bluebook, Grey Sheet bid, CPG retail) can flow through NumisNexus, Coin Price Lookup, and GSID-linked inventory — with your buy discounts and sell markups layered on top.
Lookup is not the buy desk: Lookup is catalog reference (item need not be in stock). NumisNexus writes the ticket and stocks the metal. SpotPro never bills Greysheet lookups — not per call, not after a trial. Greysheet is your separate subscription. SpotPro includes exactly 50 complimentary trial lookups on platform keys so you can try the tools before adding your own keys.
Counter staff use a 4-digit PIN — not a full SpotPro login for every cashier. Enable “Require staff PIN to open” in Point of Sale Config so Checkout and NumisNexus show a lock screen until someone unlocks. Staff sessions last about 8 hours; Switch user locks again for the next person. The shop login is the owner: price changes and voids do not ask for a PIN unless someone has signed in as Staff. A Staff sign-in still needs a manager or owner PIN. A manager or owner already signed in does not type it again.
Checkout records the person already signed in. Require a staff PIN on each sale is a separate switch, and it stays off until you turn it on. Leave it off and the register does not ask for a PIN on the sale. Turn it on and each sale asks for that person’s 4-digit PIN. Opening the register, voids, and NumisNexus buys are not changed by that switch.
The receipt line Served by, and the staff reports, use a staff row when the signed-in name matches exactly one active person on Staff and Access, or when that person enters their PIN on the sale. If the name does not match exactly one staff row, the screen can still show the signed-in name while Served by stays Unassigned. SpotPro does not create a staff row for you.
Sales and buys attribute to the person signed in on the counter. Staff PINs live under Staff and Access — not Company Profile. Switch user when the next person takes over — no need to close the browser tab.
About 15 minutes after signup: company basics, boards, a test buy, and inventory fundamentals. The Setup Guide walks the first hour so you are not staring at a blank dashboard.
Name, logo, address, hours, payments, ExtraCoins store address, and public directory listing — one place. Not Staff & Access (PINs live there). Keep Profile accurate and every public surface that reads it stays consistent.
Tag buys and sales by brick-and-mortar or coin show for clean reports after a bourse weekend. Same tools on a laptop or tablet; different venue badge so P&L is honest.
Easier on the eyes for long counter shifts. Switch under page help → Appearance; preference is saved in the browser.
Header language switcher for bilingual crews. Missing strings fall back to English so the counter never dead-ends on a blank label.
Still part of the main subscription for most shops.
Sales, buys, inventory changes, and multi-channel sources including web and wholesale when paid.
Premium thresholds with email and SMS alerts when bullion markets move past your rules.
Tag every NumisNexus buy by shop counter or bourse table for clean show-season reporting.
Presets, receipts, venues, shipping areas, wholesale %, Greysheet keys, and security toggles.
Page help → Appearance. Comfortable for long counter shifts — saved per browser.
Header language switcher for bilingual crews. Missing strings fall back to English.
Sell Display Screen and Buy Sheet for TVs — same premiums and presets as the counter.
ExtraCoins, Coin Dealer X, and CDX Auction share inventory without retyping titles and photos.
Short answers dealers ask before they try this on the floor.
Stay on the new site while you review neighboring tools.
Full list of counter tools
Guide values at the desk
Same inventory online
Web, wholesale, auction
TV boards for customers
One shop $69/mo intro · Enterprise for more than one location
Free for 7 days. Point of sale first — online store, wholesale, and auction when you need them. One shop is $69/mo or $690/yr after trial — lock in for life when you sign up. Cancel anytime. Future new-customer rate $149/mo or $1,490/yr. More than one location is Enterprise on the same account, not a fee on $69.
Real dealers. Real floors. Same software we run at The Coin Shop in Brighton.
Online was always a pain for us until this. Having our own little store with live prices that actually update has made a difference. No weird fees eating into the margins. Counter work is cleaner too, and the text alerts when we get new stock are simple but effective. Customers respond to them.
I've tried a few different setups over the years and most of them feel like they were built for regular retail and then someone added "coins" as an afterthought. This one doesn't. Buying is straightforward, the boards are accurate, and the online side doesn't cost us extra every time something sells. Support has been decent when we needed it.
SpotPro is more than a POS system—it's a lifesaver for our storefront. Running a brick-and-mortar shop is hard work, but SpotPro has brought so much joy back into our daily routine. The counter setup is beautiful and intuitive, and the way it handles our inventory seamlessly across platforms feels effortless. The team behind SpotPro clearly understands the heartbeat of small businesses. They protect our data, answer our calls at any hour, and have given us the tools to thrive in a digital world without losing our personal touch. We are incredibly grateful.
The TV screen alone was worth it. People walk in, see the current numbers, and relax instead of pulling out their phones to check. Texting customers when new stuff comes in brings them back faster than I expected. Online sales are finally consistent without the usual marketplace headaches. Setup wasn't a nightmare either.
We used to bounce between a couple different programs and still end up with mistakes. Now everything's in one place and it just works. The price boards look professional, customers notice, and the directory listings have brought in a few new faces. Staff picked it up pretty quick. For what we pay, it's more than paid for itself.
Wasn't looking for another system, but a buddy talked me into trying it. Glad he did. Inventory, labels, counter, and the website all stay in sync for once. Customers trust the prices more because they update themselves, and the scrap gold tool is simple enough that even my part-timers don't mess it up. It's been a solid upgrade.
I've been in this business long enough to be tired of software that doesn't get how we actually work. SpotPro finally does. Buying at the counter and at shows is way faster now, the prices on the big screen stay current so customers stop arguing, and the online store actually sells without nickel-and-diming us on fees. It's just made the whole shop run smoother.
We've been really impressed with SpotPro's features, like the gold coin database. This thing saves a ton of time. Highly recommend!
Since we started using SpotPro, we've noticed a significant change in how we do things. Real-time pricing and the POS Display have really helped. I'd definitely suggest giving it a try if you're in the business.
The Scrap Gold table has made purchasing scrap gold super easy. New customers never question our prices.
I do a lot of shows and still keep the shop open, so I needed something that works in both places. Tracking buys by location, printing clean receipts, and keeping stock straight has been a relief. The online store and the wholesale side both pull from the same inventory, which cuts down on the usual double-entry mess. Feels like it was made by someone who's actually done this job.
After six months I can say it's made us more organized and a bit more profitable. Counter is faster, the website actually moves product, and texting customers about new arrivals works better than email ever did. The price displays help a lot with trust. We're not going back to the old way.
Labels and inventory used to eat up way too much of the day. Now it's quick, the pricing stays current, and we can reprice stuff without starting from scratch every time the market moves. People comment on how professional the screens look. It's just less friction day to day.
Busy shop plus shows was always a juggling act. This system handles both without forcing us to keep separate lists or files. Stock stays consistent, labels are easy, and the online and wholesale pieces don't fight with the counter. It just feels practical. Happy we switched.
We've been with SpotPro for 5 years, and it's been a Godsend for our shop. The standout? Definitely the Point of Sale Display. Also the text messaging — a quick notification after new stock and customers come calling.
The text messaging service keeps our customers in the loop for new inventory. It's a great tool for letting customers know what's going on.
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