POS Dashboard
Morning checklist: today’s sales and buys, metal charts, pending web orders, low stock, upcoming shows, and shortcuts to every counter tool — included with the subscription.
POS DashboardPoint of sale — and everything that hangs off it
Full feature inventory for dealers who are seriously evaluating. SpotPro starts at the counter: buy, sell, tags, staff, Greysheet, and live metal prices. The same stock then runs your website, wholesale, and auctions — plus optional AI phone/chat, CDXList discovery, and full-domain hosting when you want them.
Point of sale software for coin shops
This is the core product. If you search for “point of sale software” for a coin or bullion dealer, this is what we mean.
What “POS” means here
- Buy from the public (walk-in and show table)
- Sell at the register with barcodes and staff
- Stock, labels, and reports
- Live sell and buy prices on TVs
- Greysheet values at the desk
Not a generic retail POS
Made for Morgans, ASEs, junk silver, scrap gold, slabs, and coin shows — not groceries. Shop vs show venues, melt math, and guide values belong in the same system as the register.
Buy from the public
When someone walks in with a bag of silver or a slab, you need speed and a paper trail — not a spreadsheet and a sticky note.
NumisNexus buy desk
Live metal prices, junk silver and bullion presets, scrap gold, slabs, group lots, and Greysheet hints on collectibles. Mark shop or coin show. Print a customer receipt, estimate, and store copy with a barcode on the store copy for your file.
NumisNexus buy deskTeam buys
Several phones on one purchase code for estates and busy show tables. Shared cart, one finalize when the seller is ready — no retyping lines from three people.
Team buysU.S. sets matrix
Proof, mint, and prestige sets by year range. Price with Greysheet context when keys are connected, edit offers, add multi-qty without building each line by hand.
U.S. sets matrixSaved estimates
Save a quote, bring it back later, and refresh with today’s spot or guide values when the customer returns — useful at the show table and for walk-in “let me think.”
Saved estimatesStock from buys
Finish a buy, review it, then stock into inventory — including group/album breaks when you open a set. Titles, cost, and barcodes land ready for checkout and labels.
Stock from buysPurchase receipts & estimates
Customer purchase receipt, estimate/quote for the table, and internal store copy on finalize — line items, totals, and a barcode so you can track what was in each buy. Optional thumbprint box on the shop copy only. It stays off until you turn it on. Ink it on the paper. The phone does not take the print.
Purchase receipts & estimatesGreysheet at the buy
Guide context while you write the ticket in NumisNexus. Full Greysheet story (Lookup, bulk reprice, who pays) is in the Greysheet section below.
Greysheet at the buySell at the register (POS checkout)
Four different tools for four jobs — so staff stop mixing them up.
Sales checkout
Scan barcodes, discounts, tax, receipts. Card and Debit are separate. Each fee stays at 0 until you type a percent. Last piece on the ticket is not for sale online until you take it off or complete the sale. Optional: round the amount due to the nearest 10¢. Off until you turn it on. Item prices and the tax line stay as calculated.
Sales checkoutPrice Check
Scan a shop tag for your live sell price. Phone camera or type the barcode. Lookup only — no cart, no payment.
Price CheckStaff Quick Cart
Staff phone: scan several stock items, see a running total, send to the register. Staff-only QR — not for customers.
Staff Quick CartWeb pickup at the register
Online Zelle and pickup orders appear at checkout. Confirm payment and hand over stock while they wait.
Web pickup at the registerWholesale price at checkout
One Retail / Wholesale control. Pick a percent off the shelf price, or a percent over what you paid. Only the rule you pick runs. Staff Quick Cart on that same sign-in uses it too. Shops stay on the shelf rule until they change it.
Wholesale price at checkoutStaff & PINs
Counter logins and optional 4-digit PINs. Checkout records the person already signed in. A PIN on each sale stays off until you turn it on. The shop login does not need a PIN for a price change or a void unless someone has signed in as Staff.
Staff & PINsStock, labels & reports
One list of what you own — ready for the case, the web, wholesale, and auction.
Current inventory
Photos, qty, cost, sell price. Send to ExtraCoins, eBay, Coin Dealer X, or CDX Auction from the same card.
Current inventoryGoldbacks
Gold bullion notes, not paper money. Type Goldbacks on New Inventory Item. A 1 is 1/1000 oz of 24k gold; sell tracks live gold on the counter and connected channels.
GoldbacksOut of the case
Send coins to grading, another dealer, or a show. They stay in inventory. Checkout and ExtraCoins will not sell them until they are back.
Out of the caseIncoming packages
A box arrived — log it, then buy, offer, pass, or consign each piece. Buy opens NumisNexus.
Incoming packagesAI Inventory Builder
Photograph it. Identify it. Price it. Describe it. Crop it. Add it to inventory. Not just identification.
AI Inventory BuilderCatalog search entry
50,000+ searchable Greysheet-linked lines — U.S. coins, paper money, Canada, Mexico, and more. Type year/name, pick, pre-fill.
Catalog search entryInventory Quick Add
Bulk-add catalog lines (proof sets, ASE, commemoratives) in minutes — not eBay-length listing sessions.
Inventory Quick AddImport
Bring stock from CSV exports (eBay, Shopify, Square, and generic files).
ImportLabels & barcodes
Design labels, tag sheets, mass reprint, bulk/bullion scan sheets, and set/catalog codes for the register. Label 2 can print the barcode number, a dash, and a short place code, like SAMPLE999 - C1/T2 (case 1, tray 2).
Labels & barcodesMaster premiums
Reusable spot-plus-premium templates so linked bullion stays consistent when metal moves.
Master premiumsReports & P&L
Sales, buys, margins, cash flow, and staff reports — including web and wholesale when marked paid. Today’s buys prints or downloads that day’s buys. Nothing is sent to the sheriff or to Finder.
Reports & P&LGreysheet integration
Live Bluebook, Grey Sheet bid, and CPG retail — at the buy counter, on Coin Price Lookup, and across GSID-linked inventory. Your margins on top. SpotPro never bills Greysheet lookups. Full Greysheet page →
Coin Price Lookup
Counter reference: search the Greysheet catalog by name or year, pick a grade, and see wholesale bid, CPG retail, Bluebook, plus your suggested buy and sell. The item does not need to be in inventory.
Coin Price LookupAI Inventory Builder
Two photos of a coin or note. Shop prices, sold comps, description, cropped photos, saved to inventory — usually in less than a minute.
AI Inventory BuilderNumisNexus collectible buys
Look up guide values while you buy at the counter or show table. Pricing context can flow into inventory so you are not re-looking-up the same stocking step for no reason.
NumisNexus collectible buysInventory GSID links
Items linked by Greysheet ID show guide values on edit. Keep catalog SKUs honest without alt-tabbing to a separate browser all day.
Inventory GSID linksBulk reprice linked stock
One-click update tools reprice GSID-linked inventory using current guide values while preserving your custom markups, premiums, and master-price rules when you run them.
Bulk reprice linked stockBluebook · bid · CPG
Industry guide layers dealers expect — not a single mystery number. Your buy discounts and sell markups apply on top so the counter sees shop math, not only the guide.
Bluebook · bid · CPGYour keys · 50 free trial
Paste Dealer+ or Pro API credentials in POS Config. SpotPro never bills lookups. Exactly 50 complimentary trial lookups on platform keys so you can try live guides before adding your own keys; then Greysheet bills your account (~$0.002/lookup typically — not SpotPro).
Your keys · 50 free trialSearchable entry catalog
50,000+ Greysheet-linked lines for New Inventory Item — search, pick, pre-fill. Not blank-form typing.
Searchable entry catalogQuick Add + Greysheet catalog
Bulk-add mint sets, proof singles, ASE, and commemoratives by Greysheet product line — photos, descriptions, categories, pricing, and SP barcodes in minutes instead of eBay-length listing sessions.
Quick Add + Greysheet catalogSold comps
What notes and coins actually sold for at auction and on eBay. Search Friedberg number, coin, or keyword. Included with SpotPro.
Sold compsOptional, not required
Bullion presets, inventory, checkout, ExtraCoins, wholesale, and auction work without Greysheet. Keys unlock guide-driven collectible pricing at the desk.
Optional, not requiredTV boards & live prices
Same numbers drive the board, the buy desk, and often the website cart.
Display Screen (sell)
What you sell gold, silver, platinum, and palladium for — on shop TVs. Cast from a browser; unlimited screens.
Display Screen (sell)Live Buy Sheet
What you pay for junk, bullion, and scrap. Customers see the same rules your staff use.
Live Buy SheetScrap gold board
Pay % of melt is shop policy — set once; live gold recalculates cash prices. Fullscreen scrap table for the counter wall.
Scrap gold boardWebsite price widgets
Drop live metal boards on your own site from Web Design Tools — no hand-updating every morning.
Website price widgetsPrice alerts
Email when inventory crosses spot rules you set — handy for bullion you reprice by hand.
Price alertsCharts & gold reference
Metal charts and gold coin AGW / melt helpers for staff and customers.
Charts & gold referenceMelt catalog
Type melt in Go to section. Gold, silver, platinum, palladium, copper, and nickel by type × live Kitco spot — no Greysheet fee. Public: meltprices.com.
Melt catalogYour website shop (ExtraCoins)
A full ecommerce website included with SpotPro — twelve designs, own domain, shopper accounts, set maps. You do not pay an extra $5,000 to launch a cart site. We take $0 of ExtraCoins sales.
Twelve website designs
Forge, Copper, and the rest through Federal — full-site designs plus default ExtraCoins. Copper is the Forge layout for early copper. Pick one on ExtraCoins website. Included, not a $5,000 extra project.
Twelve website designsyourname.extracoins.com
Permanent shop address from Company Profile. Point your own domain if you want. Mobile-ready storefront with your photos and prices.
yourname.extracoins.comIn-store only listings
Put coins on the website without online checkout — showcase floor pieces. Rare on other platforms.
In-store only listingsLive bullion cart
Cart prices can follow metal. Change premiums in SpotPro — the store follows.
Live bullion cartVolume pricing
Quantity breaks per listing (gold % over spot, silver $/oz). Shoppers see a clear tier table.
Volume pricingBackorders
Sell more than shelf qty when you choose — lock price and fill from vault or supplier after payment.
BackordersCheckout your way
Authorize.Net or CARDZ3N on your branded page, optional PayPal, Zelle, wire, cash, and local pickup. You keep the merchant account.
Checkout your wayMulti-channel Orders
Money & status for ExtraCoins, auction, and wholesale in one queue — confirm pay, holds, handoff to ship.
Multi-channel OrdersShip Desk
One pack & label hub for paid remote ship orders across every channel — rates, labels, packing slips, Ship Sprint.
Ship DeskMulti-channel Customers
One buyer book by email — storefront, auction, and wholesale history with channel badges.
Multi-channel CustomersWishlist & price alerts
Shoppers save favorites and get emailed when live-priced items hit a target.
Wishlist & price alertsFraud tools
Address match, velocity checks, high-value scoring, and ship holds — review before you pack bullion.
Fraud toolsOnline metal protection
Optional: keep spot-linked sales active while the tape is live (including Sunday evening), or go ultra-conservative (U.S. session only). Always pauses if the spot feed is stale or down — ExtraCoins, Auction spot Buy Now, and linked marketplaces (qty 0) — Online Pricing.
Online metal protectionAuction notices on products
When a product is bidding or in a live show, the product page can send people to bid instead of double-selling.
Auction notices on productsWholesale & auction
Same stock list as the case. Members keep platform auction fees at zero.
Coin Dealer X wholesale
Post to coindealerx.com for vetted dealers. Update or remove from inventory. Paid orders land in SpotPro reports.
Coin Dealer X wholesaleCDX Auction
Timed lots on cdxauction.com. SpotPro members: $0 to list, $0 platform fee when it sells. Winner pays your shop.
CDX AuctionLive shows
Host with phone camera and a queue of lots. Sell live, then dump leftovers to the timed floor without retyping.
Live showsStock holds
First bid or live show queue holds qty so the counter and web cannot sell that unit again.
Stock holdsLive spot Buy Now
On bullion auctions, buy-now can track metal. Optional dollar markup and a safety floor.
Live spot Buy NowSmart relist
Relist unsold lots with tools aimed at fair value, melt, and guide context — not guesswork every time.
Smart relistMarketplace integrations (APIs)
Connect all five external marketplaces at once. Import catalog → SpotPro brings years of eBay or Shopify stock into inventory without recreating listings. Then SpotPro is the hub for qty, sell prices, orders, cancels, and ship tracking — ExtraCoins + CDX Auction + eBay + Shopify + Square + Woo + BigCommerce (7 surfaces, one count).
Live APIs: import catalog · link SKU · qty ↔ · prices → · orders ↔ · ship tracking →
eBay
Shopify
Square
WooCommerce
BigCommerce
What each integration can do (yes across the board)
| Capability | eBay | Shopify | Square | WooCommerce | BigCommerce |
|---|---|---|---|---|---|
| Import catalog into SpotPro | ✓Yes create missing items + link SKU | ✓Yes create + link | ✓Yes create + link | ✓Yes create + link | ✓Yes create + link |
| Link existing SKUs (no recreate listings) | ✓Yes | ✓Yes | ✓Yes | ✓Yes | ✓Yes |
| Inventory quantity → marketplace | ✓Yes | ✓Yes | ✓Yes | ✓Yes | ✓Yes |
| Inventory quantity ← marketplace | ✓Yes pull / adopt | ✓Yes pull / adopt | ✓Yes pull / adopt | ✓Yes pull / adopt | ✓Yes pull / adopt |
| Sell price → marketplace | ✓Yes no bids only | ✓Yes spot + premiums | ✓Yes spot + premiums | ✓Yes spot + premiums | ✓Yes spot + premiums |
| Products (title, description, photos) → | ✓Yes | ✓Yes | ✓Yes | ✓Yes | ✓Yes |
| Paid orders → SpotPro Orders + Ship Desk | ✓Yes | ✓Yes | ✓Yes | ✓Yes | ✓Yes |
| Cancel / refund restock | ✓Yes | ✓Yes | ✓Yes | ✓Yes | ✓Yes |
| Ship tracking → marketplace | ✓Yes | ✓Yes | ✓Yes | ✓Yes | ✓Yes |
| Metal protection (qty 0 when protected) | ✓Yes | ✓Yes | ✓Yes | ✓Yes | ✓Yes |
SpotPro becomes the hub: import your existing marketplace catalog (no forced recreate on eBay/Shopify), then stock and sell prices push out, paid orders come in, cancels restock, and shipping tracking goes back out. Metal sell math stays hub-driven (spot + your premiums). How to do it: Help Center step-by-step (Save & test → Import catalog or Link by SKU → Sync qty / prices / Orders ↔) · Members: Sell online → Marketplaces.
Import catalog → SpotPro
Pull marketplace SKUs into SpotPro: link matches, create missing inventory. eBay listings stay live — no forced recreate of thousands of items.
Import catalog → SpotProList on eBay from inventory
Publish a coin already in SpotPro. Buy It Now or timed auction. Policies created on eBay, then loaded. Bullion follows live metal until someone bids.
List on eBay from inventoryReal API connections
Connect eBay with a seller sign-in (no developer keys). Other platforms: Save & test hits the live API. Status shows Connected or the error.
Real API connectionsLink by SKU
Match marketplace catalog SKUs to SpotPro barcodes so one product can sell on many storefronts without double-counting stock.
Link by SKULive price updates
Keep linked listings current with SpotPro sell price — live metal spot + premiums for gold/silver. Scheduled about every 5 minutes. eBay only when there are no bids.
Live price updatesQty both ways + orders + shipping
Push and pull quantity; import paid sales; restock on cancel; write tracking back when you mark shipped. Webhooks optional; crons keep channels current.
Qty both ways + orders + shippingOnline metal protection
Sell spot-linked metal while the tape is live, or U.S. session-only. Linked external listings get available qty 0 while protection is active, then SpotPro qty is restored.
Online metal protectionReach customers, AI & get found
Email, text, always-on phone and chat AI, and public discovery — without a second software stack. AI and hosting are optional add-ons.
Email campaigns
Real email marketing: brand kits, templates, schedule, automations, widgets. Background delivery for large lists — Gmail-friendly pacing, completion email when done.
Email campaignsHours & stock notifications
Short ops blasts for hours, specials, and stock — email ± optional SMS. Signup with email also joins marketing campaigns.
Hours & stock notificationsSMS + keyword prices
Optional texts with your Twilio. Customers text SPOT, PRICES, GOLD, SILVER, and more for live self-service quotes.
SMS + keyword pricesWant lists & birthdays
Shop CRM: customers keep a want list on your Dealer Site; branded email when inventory matches (store/auction links). Optional Happy Birthday notes.
Want lists & birthdaysAI phone attendant (add-on)
Optional. Runs all day, every day — not only after hours. Fields calls, takes messages, answers common questions with your live prices, hours, and stock context so the counter stays free.
AI phone attendant (add-on)Website chat AI (add-on)
Optional chat on your site, working around the clock. Directs people to come in, helps them understand your shop and coins, what you buy — even what you don’t. Staff can take over live.
Website chat AI (add-on)SpotPro Network map
Plain-English wireframe: your shop → SpotPro hub → CDXList, Cash4Coins, CoinShows, ExtraCoins, CoinDealerX, CDX Auction, and more. One shop subscription — use the outlets that make money or save labor.
SpotPro Network mapCDXList dealer directory
Primary public directory: 7,510+ Verified U.S. shops on cdxlist.com. SpotPro members show first. Search by ZIP or browse all 50 states — on unless you opt out in Company Profile.
CDXList dealer directoryNetwork listings
The same switch can surface you on CoinShows.us, Cash4Coins local referrals, USCoinShops, Melt Prices ZIP results, and CDX Links — secondary to CDXList for collector discovery. Uncheck in Company Profile to opt out.
Network listingsShows you attend
Mark coin shows on CoinShows.us, add a free booth number, and appear under Dealers at this show. Search shows by name nationwide. Edit or remove anytime.
Shows you attendCoin shows calendar
Upcoming shows on your dashboard from CoinShows.us — plan travel and get found by collectors.
Coin shows calendarDealer Site
Included site at yourname.dealer.spotpro.us — live metal charts, dark mode, SEO, map, want-list portal, and birthday notes. Embed signup on your own domain.
Dealer SiteWeb hosting (add-on)
CoinWebHosting: real cPanel on your own domain — business email, WordPress, SSL. Separate product with member rates. ExtraCoins works without it.
Web hosting (add-on)REFRAME AI websites (add-on)
Grok (xAI) builds three complete multi-page marketing sites. Pick one, host or export. SpotPro members get package pricing. Not a theme paste.
REFRAME AI websites (add-on)Show Advocate tools
QR posters, toppers, and payout tools when you use the show referral program — from members.
Show Advocate toolsShop setup & comfort
Get open fast. Work long days without fighting the screen.
Setup Guide
About 15 minutes after signup: company, boards, a test buy, and inventory basics.
Setup GuideCompany Profile
Name, logo, address, hours, payments, ExtraCoins store address, and public directory listing — one place.
Company ProfileShop vs show venues
Tag buys and sales by brick-and-mortar or coin show for clean reports after a bourse weekend.
Shop vs show venuesDark mode
Easier on the eyes for long counter shifts. Saved in the browser.
Dark modeEspañol (México)
Bilingual member screens for staff who prefer Spanish.
Español (México)Help & Spot AI
Help Center with guides, in-app FAQ, bug reports, and Spot help that knows the product.
Help & Spot AIPhone apps
SpotPro Pocket for the shop. SpotPro Collection is free for collectors and matches a shop only when that shop uses SpotPro. Melt Prices, NumisQ, and CoinShows are free on the stores.
Phone appsIncluded vs extra
Honest split so you are not surprised on the bill.
In the one-shop introductory plan
- Buy desk, register, inventory, labels, reports
- AI Inventory Builder — photograph, identify, price, describe, crop, add (not just identification)
- Greysheet integration screens · sell and buy TV boards · widgets
- ExtraCoins store · $0 SpotPro cut of sales
- Coin Dealer X wholesale (for eligible shops)
- CDX Auction — $0 list / $0 platform fee for members
- Dealer Site · Shop CRM want lists & birthday emails · CDXList / network · email tools · Spot help
You pay others (or optional add-ons)
- Greysheet data (optional): SpotPro never bills lookups; 50 free trial, then your greysheet.com keys
- Card processor fees · Shippo postage · Twilio texts
- AI phone attendant & website chat packages (optional, all-day service)
- CoinWebHosting on your domain (optional cPanel + email)
- REFRAME AI website package — Grok builds three full sites (member pricing)
- Public auction seller plans if you are not on SpotPro
That list is the one-shop plan ($69/mo or $690/yr introductory). More than one location is Enterprise on the same account — not a second login and not a fee on $69. Staff sign-ins are included either way.
Deep dives & product pages
Longer write-ups for serious evaluators — same product truth as the counter software.
Point of saleNumisNexus, checkout, inventory, staff
GreysheetLookup, bulk reprice, who pays
AI Inventory BuilderPhotograph, identify, price, describe, crop, add — not just ID
Display ScreenLive sell boards on TVs
Live Buy SheetWhat you pay — junk & bullion
Scrap goldKarat/melt table & pay %
Melt PricesPublic catalog, then nearby shops
Melt catalog in SpotProType melt — no Greysheet fee
ExtraCoins storeCart, Shippo, volume pricing
Coin Dealer XWholesale marketplace
CDX AuctionTimed lots & live shows
Channels overviewOne stock list, three paths
Marketplace integrationseBay · Shopify · Square · Woo · BigCommerce
Email campaigns & SMSMass email, brand kits, Twilio, signup QR
Want lists & birthdaysShop CRM · inventory match · Happy Birthday
AI phone & chatAll-day optional add-on
SpotPro NetworkOne hub, many outlets — map
Listings & showsDirectory listing (opt out), booth numbers
Dealer SiteCharts, dark mode, want list
Web hostingCoinWebHosting cPanel
REFRAMEGrok AI multi-page websites
Website widgetsCharts + want-list embeds
PricingOne shop $69 intro · Enterprise for more locations
See it in your shop
Free for 7 days. Cancel anytime. Setup Guide walks you through the first hour.